View the Tenant Occupancy Report
The Tenant Occupancy Report is available from the Compliance Periods page in the Tenant Portal.
The report includes a list of all units, active and inactive, for the selected property and the most recent tenant event where the Event Date is equal to or prior to the selected As of Date.
Important
ProLink must turn on the functionality in the agency's environments for the report to be available. The agency should contact Support to learn more.
Navigate to the Tenant Portal Compliance Periods page.
The As Of Date defaults to the current date. Change the date, if necessary.
Click Tenant Event Occupancy Report.
The system downloads the Microsoft Excel report file.
File name example (includes the occupancy percentage for all units for the report): Occupancy Report for Garden Court (HFA #1234) As of 6/5/2025 with an Occupancy Rate of 98.88%.xlsx
Column | Description |
|---|---|
Property Name | Property name |
Building Name | Building name |
HFA # | Agency ID for the property |
Unit # | Unit number |
As of Date Status | If the last tenant event was a Transfer Out or Move Out, or there are no tenant events since the As of Date for the unit, the report displays "Vacant." Otherwise, the report displays "Occupied." |
Number of Days Vacant | When the unit is vacant, the report shows the calculated value that uses the last move out date for the unit and the As of Date of the report. If the unit has never been occupied, the report shows Never Occupied. When the unit is not vacant, the report column will not be populated. |
# of Bedrooms | Number of bedrooms |
# of Bathrooms | Number of bathrooms |
Square Footage of Unit | Unit square footage |
Unit Type | For example, Low Income, Market, Employee. If no tenant events exist for the unit, the field is blank. |
Program(s) | The program(s) associated to the unit. |
HOME Unit Type | If the unit is HOME, the report displays "High" or "Low." Otherwise, the field is blank. |
Move In/Initial Cert Date | The Initial Move-In Date/Initial Certification Date for the tenant event. |
Last Event Type | For example, Move In, Move Out, Recertification. If no tenant events exist for the unit, the field is blank. |
Last Event Date | The most recent tenant event date for the unit. If no tenant events exist for the unit, the field is blank. |
Transfer Building | If the last tenant event was a Transfer Out, the report displays the building the tenant transferred to. If the last tenant event was a Transfer In, the report displays the building the tenant transferred from. Otherwise, the field is blank. |
Transfer Unit | If the last tenant event was a Transfer Out, the report displays the unit the tenant transferred to. If the last tenant event was a Transfer In, the report displays the unit the tenant transferred from. Otherwise, the field is blank. |
Head of Household Name | The name of the head of household for the tenant event. If no tenant events exist for the unit, the field is blank. |
Birthdate of Head of Household | The date of birth of the head of household for the tenant event. If no tenant events exist for the unit, the field is blank. |
Total Household Members | The number of household members for the tenant event. If no tenant events exist for the unit, the field is blank. |
Total Children | The number of household members with a relationship of Child - Dependent, Child - Non-Dependent, Foster Child/Foster Adult, or Unborn Child/Anticipated Adoption. |
Student Status | The report displays "Yes" if any household members are marked as Full Time Students. Otherwise, the field is blank. |
Full Student Exception | The Full Time Student Exception value for the LIHTC program on the tenant event. |
Income at Move-In/Initial Cert | The snapshot value of income at move-in/initial certification. |
Total Household Income | The total household member income plus any annual income from assets. |
Total Eligible Household Income | The total household member income minus income for Live-In Aide, Foster Child/Adult (for events on or after 1/1/2024), and None of the Above household members. |
Gross Rent | Tenant Paid Rent + Utility Allowance + Other Non-Optional Charges. |
Tenant Rent Portion | User-entered value for the Tenant Rent Portion. |
Utility Allowance | User-entered value for the Utility Allowance. |
Non Optional Charges | User-entered value for the Non Optional Charges. |
Federal Rental Assistance Amount | User-entered value for the Federal Assistance Amount. |
Federal Rental Assistance Source | User-entered value for the Federal Rental Assistance Source. |
Non Federal Rental Assistance Amount | User-entered value for the Non Federal Rental Assistance Amount. |
Non Federal Assistance Source | User-entered value for the Non Federal Assistance Source. |
Special Needs | User-entered value for Special Needs. |
Most Restrictive Income Designation | User-entered value for the Most Restrictive Income Designation. |
Most Restrictive Rent Designation | User-entered value for the Most Restrictive Rent Designation. |
Date Updated | The most recent date updated value from the tenant event records (main tenant event, household income, household income from assets, household member). If no tenant events exist for the unit, the field is blank. |